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The Health Portal

One platform for the whole company's health and work environment

Assessments, bookings, wellness, rehabilitation and legal requirements — gathered behind one login. Four modules following the whole health journey, with specialists supporting you through it.

  • Hosted in the EU
  • GDPR-safe
  • Easy to use
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One system instead of seven

Health and work environment efforts rarely fail for lack of will. It fails because the information sits in different places and nobody sees the whole.

Work out your system costs
Without a single platform
  • The survey toolEmployee surveys and pulse checks
  • Sick reports on Teams or by textMessages about sickness and caring for a sick child
  • HR's inboxWellness receipts and bookings
  • The spreadsheetRehabilitation cases and follow-ups
  • The scribbled notesConversations and agreements with employees
  • The work environment folderDocumentation updated before the audit
  • The calendarStatutory deadlines watched by hand
With the Health Portal
  • All the data gathered and comparable over time – enabling strategic decisions
  • Employees book and submit for themselves — with no HR middleman
  • Rehabilitation cases with statutory milestones and cost per case
  • Work environment management documented continuously in the annual cycle by HR and managers
  • Automatic reminders before the deadlines run out

Take a look inside the portal

Pick an example or a benefit and watch the screen change. Click the dots to see what is where – or a role to see what it sees.

Use cases
The Health Portal's home screen on a laptop: the menu with the four modules, key figures, the annual cycle and upcoming deadlines
Benefits

Four modules that follow the health journey

Analyse → Promote → Prevent → Rectify. Each module has its own functions in the portal — and its own services, delivered by our specialists.

The Analyse module is the portal's decision support. Data from every other module lands here and becomes dashboards, reports and an annual plan that holds the work together — so you can see trends in health, work environment and engagement, and act before problems grow.

In the portal
Consultancy services

Promote strengthens what already works. Employees book training, coaching and wellness activities directly in the portal and use their wellness allowance without fuss — measures that build wellbeing, engagement and enjoyment at work.

In the portal
Consultancy services
How to choose

Choose your level – start where you are

Working with health doesn't have to be a big upheaval. Choose the module that suits you best – and start, or stay, there. Here are three examples of how a single module in the Health Portal creates value.

  1. Less time on wellness receipts

    Promote

    Gather wellness receipts in the Health Portal instead of the inbox – with a simple approval flow and real-time data on uptake.

  2. Simple, GDPR-safe sick reporting

    Analyse

    Replace text messages to the manager. Employees report sick leave and care of a sick child in a few taps, and the manager gets the day's reports in one list.

  3. All rehabilitation records in one place

    Rectify

    Gather rehabilitation cases and medical certificates in the portal instead of email – with the statutory dates tracked and access-controlled health data.

One or a few modules are priced on quotation. The price calculator covers all four.Request a quote →Work out the price →

One portal, four views

Everyone logs in to the same place, but sees different things depending on their access. The employee sees their own, HR sees the whole — and managers see it at group level.

Your health, in one place

Everything an employee needs to feel well at work — behind a single login.

  • Book occupational health, coaching & health consultations
  • Wellness, training & staff benefits
  • Personal health data & follow-up
  • Report sick leave & care of a sick child easily
Reviews

How the Health Portal is experienced

Reviews from people who have tried the portal.

Everything in one place

“Så himla bra portal! Allt på ett ställe. Idag har i alla fall jag tre ställen som chef att dokumentera i, tidskrävande och irriterande när man ibland inte minns vart man laddat upp ett visst dokument....det här är bra.”
Unit manager, public sector

Modern and easy to reach

“Det känns modernt, handlingsorienterat och betydligt mer lättillgängligt än många HR-system jag jobbat i.”
Communications officer, private sector

A clear overview of work environment management

“Gillar särskilt årshjulet för SAM som blir överskådligt med kommande deadlines och veckovyn.”
Work environment specialist, private sector
Book a demo →
Privacy

Built so that data is handled safely and securely

Health data is the most sensitive thing an employer handles. So access control and security are built into the system, rather than being a policy someone has to remember.

At least five respondents

Results from assessments and surveys are only shown at group level. Groups with fewer than five respondents are hidden entirely.

Never individual diagnoses

Sickness absence is reported in aggregate by diagnosis group. Individual diagnoses are never shown to the employer.

Confidential booking

HR and managers never see what the appointment is about.

Access control per note

Personnel notes are marked as HR only, Manager + HR, or available to everyone with access — the level is set per note.

Blood tests stay with the employee

Test results go directly to the employee and are never shared with Helo or with the employer.

K-anonymous statistics

Booking volume is reported by role and month, and smaller groups are hidden so nothing can be traced to an individual.

Compliance

The portal keeps track of the legal requirements

Responsibility for work environment and rehabilitation is full of statutory dates. The portal watches them and makes following up straightforward.

AFS 2023:1

Systematic work environment management

Investigate, assess risk, act and follow up — the four steps are documented continuously in the annual cycle rather than just before the audit.

AFS 2023:2

The organisational and social work environment

Workload and victimisation at work are assessed with validated question sets and followed up over time.

30 kap. 6 § SFB

Plan for returning to work

Rehabilitation cases watch the milestones — the employer's certificate on day 14, and day 60 when the Social Insurance Agency takes over sickness benefit.

ÅRL 5 kap. 18 §

Sickness absence reporting

The basis for the annual report is generated from the same data you follow day to day, with an owner and a deadline set in advance.

AFS

Statutory medical checks

Checks required by exposure are handled as their own referral type, with a combined compliance overview.

Arbetsmiljöverket

Reporting serious incidents

Incidents are scored for risk, and cases requiring a report to the Swedish Work Environment Authority are marked directly in the list.

Book a demo →
An open platform

Works with what you already have

The Health Portal is built to complement, not to force a change of supplier.

  • Import existing data from your HR systems
  • Use the portal whichever suppliers you work with today
  • Reports export to Excel and PDF for management and the board
  • Internal and external reporting handled in the same view
  • Separate views for employees, managers, HR and safety representatives
SaaS with people behind it

Software with people behind it

The software

The Health Portal gathers booking, data, planning and legal requirements behind one login — for employees, managers, HR and safety representatives.

The people

Our specialists support, advise and guide — occupational health, coaches, trainers and rehabilitation specialists are there when you need a person to think out loud with.

See all services →
Frequently asked questions

Questions & answers

The Health Portal is a platform gathering all of a company's work on health and work environment — analysis, wellness and training, preventive assessments, and rehabilitation and occupational health care. Behind the platform are specialists who support you through the work.

Four. Analyse, with dashboard, reporting, planning and workflows. Promote, with training, wellness, office art and consultancy. Prevent, with surveys, health assessments and incident reporting. Rectify, with occupational health bookings, rehabilitation and personnel notes.

Employees, managers, HR and safety representatives each have their own view with what is relevant to them. The employee sees their own bookings and their wellness allowance, while HR sees the combined picture at group level.

The limits are built into the system. Results are only shown at group level with at least five respondents, sickness absence is reported in aggregate without individual diagnoses, occupational health bookings are recorded without a reason, and personnel notes carry an access level per note.

The service is hosted in the EU and personal data is handled in line with the GDPR.

Yes. Existing data can be brought in through an integration or imported manually.

If you want to use Helo as your occupational health provider, we have good capacity for it, with the full range of licensed practitioners and availability across Sweden. We offer a preventive, fresh alternative to traditional occupational health care.

If you already work with another occupational health provider, you can still use the Health Portal to gather your managers' and employees' access to health and work environment. The portal adapts whichever suppliers you work with.

Yes. Investigation, risk assessment, measures and follow-up are documented continuously in the annual cycle, and the portal sends reminders ahead of statutory activities rather than letting the work pile up before the audit.

We always start with a free conversation where we go through your situation and show the portal live, starting from how you work today.

Would you like to see the Health Portal live?

Book a free demo and we will show you the platform starting from how you work today — and what would change.

Book a demo →

Or say hello at hej@helohalsa.com and we'll get back to you.