Skip to content
Helo HälsaHelo Hälsa
Log inBook a demo
Industry

One simple, secure system for health and the work environment – across the whole municipality

Sick reporting, rehabilitation, surveys, systematic work environment management and wellness in the same portal. Each department uses what it needs, and managers get a tool that lightens the load instead of yet another system to keep track of.

Book a demo →Download best practice

Municipalities we work with

  • Sotenäs kommun logo
  • Enköpings kommun logo
  • Österåkers kommun logo
The municipality's challenges

Built for how a municipality works

  • Different needs in every department

    Inclusive health means support that reaches everyone, whatever their job, schedule or workplace. Each department uses the parts that fit its everyday work – on the phone or the computer.

  • High sickness absence and hard to recruit

    Many departments have high sickness absence and find it hard to keep staff. With sickness absence, rehabilitation and employee surveys in one place, the warning signs show early – and the municipality can act before anyone goes on long-term sick leave.

  • Supporting managers with their hands full

    A unit manager can have many employees and little time for administration. The portal automatically reminds them of what has to be done and gathers everything in one place – so the manager can focus on the employees.

How the municipality can use the Health Portal

The same portal – used differently in every department

Six examples of how the departments can use the portal, based on the challenges that are most common in each.

  • Municipal leadership and HR

    Owns the shared health work and needs to see the whole municipality.

    In the portal:

    • A dashboard comparing the departments side by side
    • Sickness absence across the whole municipality in one place, as a basis for leadership and the annual report
    • Shared goals in the annual cycle that the departments break down

  • Health and social care

    High sickness absence, large staff groups and time pressure.

    In the portal:

    • Sick and child-care reporting in a few taps instead of texts to the manager
    • HR can alert the manager to repeated short-term absence
    • Rehabilitation cases with the statutory milestones tracked

  • Children and education

    A heavy workload and little time for recovery during term.

    In the portal:

    • Surveys and workload assessment per school and preschool
    • Sick reporting on the phone – the head teacher gets the day's reports gathered in one list
    • Action plans that follow the school year in the annual cycle

  • Social services

    Threats and violence, emotionally heavy cases and high staff turnover.

    In the portal:

    • Threats and violence are reported and risk-scored – cases to be reported to the Work Environment Authority are flagged straight away
    • Confidential occupational health bookings – managers and HR never see what the appointment is about
    • Personnel notes with access set per note

  • Urban development and technical services

    Field work with machinery, traffic and chemicals – and offices with very different conditions.

    In the portal:

    • Incidents and accidents reported and risk-scored in the same list
    • Statutory medical checks, with one overview of which have been done
    • Safety inspections and measures documented in the annual cycle

  • Culture and leisure

    Small, scattered workplaces, evening work and many hourly staff.

    In the portal:

    • Sick reporting and bookings on the phone – including for those rarely at a workplace meeting
    • Wellness receipts in the portal instead of HR's inbox
    • Incident reporting for lone working and threats
Best practice by area

Download a best practice guide for your area

Choose an area and the guide downloads. Each guide shows step by step how the area can use the Health Portal, with common challenges, an example action plan, annual cycle and follow-up. Free to share internally. The guides are in Swedish.

One system instead of many

Bring the functions together – and use tax money more effectively

When every part is procured separately, the municipality pays for several systems, several rollouts and several logins – and the information ends up in different places. The Health Portal brings the functions together – and also works with your HR system, your payroll system and the suppliers you already have today, on your computer or your phone.

  • One login

    Employees, managers, HR and safety representatives log in in the same place, on computer and phone. Each sees what their access allows.

  • One technical implementation

    Organisation, users, roles, login and the HR system connection are set up once – not once per system. That means not only lower costs, but also less duplicated work.

  • Strategic health and work environment management

    With data from every department in one place, the municipality can set shared goals, follow them over time and put resources where they do the most good.

Read more about how your municipality can use Helo

Peace of mind for the municipality

Secure, accessible and with data in the EU

The municipality handles sensitive information about many employees and has high requirements for digital accessibility. So this is built into the portal, not a policy someone has to remember.

Security

  • Access by role – the right person sees the right information
  • Survey results only shown for groups of at least five respondents
  • Individual diagnoses are never shown to the employer
  • Access is set per personnel note

Accessibility

  • Developed to WCAG 2.2 AA
  • The same portal on the computer and the phone
  • Views adapted to each role – everyone sees what they need
  • Shortcuts for the most common tasks: sick reporting, incidents, occupational health

EU-based data

  • Hosting is within the EU
  • Personal data is handled under the GDPR
  • Sick reporting in the portal instead of Teams or text – health information is not spread around
  • Test results go directly to the employee and are never shared with the employer

Would you like to see how the Health Portal meets your challenges?

Book a demo →
Example annual cycle

A year of strategic health work and SAM

How a municipality can lay out the year in the Health Portal's annual cycle – with the legal requirements as the foundation and the health work at all three levels. Click an activity to read more.

The process – choose a step
1234567891011
  • Work environment (SAM)
  • Health promotion
JanHealth

Shared health goals are set

Municipal leadership, HR and the central consultation group choose what to prioritise and set the goals for the year.

In the portal: An annual cycle with reminders, linked to Planning and Reporting.

More than a system

You are not just buying a new system – you get help to make the change succeed

A system changes nothing on its own. That is why you get three things on top of the Health Portal, with trained process leads and occupational health scientists at your side.

  • Sofie, process lead at Helo HälsaSofie
  • Annelie, process lead at Helo HälsaAnnelie
Process lead
  1. As needed

    Half-day workshop for HR and managers

    An interactive half day with process analysis, change management and a plan for implementation – so the work genuinely gets going.

  2. Included in the licence

    Best practice and guides

    Guidance on how to use the portal's different parts systematically and strategically – from survey and assessment to action plans and follow-up.

  3. Included in the licence

    Ongoing support and manager training

    Support and training for your managers throughout the contract period – at no extra cost, because it is included in the licence fee.

Book a demo →
Example approach

How a rollout works in a municipality

From contract to follow-up after one year. The approach is adapted to your municipality, but the steps are the same.

First: the form of contract

Two ways to procure

Call-off under a framework agreement

If the municipality has a framework agreement in force that includes Helo Hälsa, you place a call-off under its terms. This is often the quickest way to get started.

Direct award

If the total value of the contract is below the direct award threshold – SEK 700,000 excl. VAT under the Swedish Public Procurement Act (LOU) 2026 – the municipality can make a direct award. The value is calculated over the whole contract period, including any extensions. We prepare a price proposal and supporting documents for your records.

01
02
03
04
05
06
07
  • 3 monthsIs the portal up and running? Is it being used as planned?
  • 6 monthsHow are the action plans going? What needs adjusting?
  • 12 monthsResults against the goals, and a plan for next year.
  • 2 yearsLong-term goals are reached and you move the organisation forward.
  • To infinity… and beyond!

Ready to start? We will walk you through how it would work for you.

Book a demo →

The process is inspired by the WHO model for healthy workplaces.

Would you like to work like this?

We start with a half-day workshop, give you best practice for the Health Portal and support your managers on an ongoing basis.

Book a demo →

Or say hello at hej@helohalsa.com and we'll get back to you.

Frequently asked questions

Questions & answers

Yes. Each department uses the parts it needs, and everything comes together in the same portal so the municipality sees the whole picture. You can start with one module and add more when you are ready.

Either as a call-off under a framework agreement that includes Helo Hälsa, or by direct award if the total value of the contract is below the direct award threshold of SEK 700,000 excl. VAT under the Swedish Public Procurement Act (LOU). We prepare a price proposal and supporting documents for your records.

The licence gives access to the Health Portal, best practice and guides on how to use the portal, and ongoing support and manager training throughout the contract period. The half-day workshop for HR and managers is booked as needed.

You get a dedicated process developer who leads you from your current situation, through implementation and all the way to your goals — with follow-up after 3, 6 and 12 months.

Yes. The portal has questions for the eight health factors, validated question sets such as HME and COPSOQ III, and you can build your own survey when nothing ready-made fits.

All data is handled in line with GDPR and Swedish work environment legislation. Access is controlled by role, so the right person sees the right information.